Fire-door inspections at portfolio scale.
Thousands of doors, across multiple properties, on multiple inspection cycles, inspected, registered and tracked inside one programme.
- Door-by-door inspections
- Photographic evidence
- Portfolio-wide register
- Defect tracking
- Every cycle scheduled
For housing associations, registered providers and local authority housing teams across London, the East of England and the East Midlands.
Thousands of doors. Multiple properties. Multiple inspection cycles.
At portfolio scale the inspection itself is the straightforward part. Keeping the evidence straight is what takes the time.
- Buildings over and under 11 metres sitting on different legal cycles
- Quarterly communal checks and annual flat-door checks running in parallel
- Access refusals that have to be evidenced, not just noted
- Regional contractors each reporting in a different format
- Door-level data that cannot be rolled up to a portfolio view
- Evidence requested by the regulator at short notice
- No single source of truth for what has been checked and when
- Contractors holding the photographs on their own systems, not yours
The problem isn't the inspection.
It's holding a defensible record for every door, in every building, on every cycle.
One programme. Every door. One place to see what's happening.
Six stages, run in order, on every building we look after.
Inspect
Door-by-door inspection with photographic evidence, carried out by an FDIS-certified inspector.
Record
Every finding linked to the property and to the individual door it belongs to.
Prioritise
Defects categorised red, amber or green, so your team knows what needs attention first.
Resolve
Outstanding actions tracked through to completion, with a fixed price against each one.
Reinspect
Follow-up inspections organised, and completed works re-checked before they are signed off.
Report
Clear documentation at property and portfolio level, ready for whoever asks to see it.
Portfolio Inspection, Register and Defect Tracking
One programme across the portfolio, built so the evidence rolls up instead of sitting in silos.
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01
Door-by-door inspection
Every communal and flat entrance door assessed against gaps, seals, hinges, closers, glazing, signage and certification.
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02
Photographic inspection record
A photograph of every door, dated and filed against the block, core and door reference.
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03
Portfolio fire-door register
One register across every property, searchable by block, by cycle and by defect status.
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04
Defect prioritisation
Red, amber and green ratings applied consistently, so the portfolio can be sorted by actual risk.
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05
Remedial action schedule
A fixed-price schedule of works per block, priced per door and agreed before any work starts.
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06
Access attempt logging
Every access attempt recorded with date and time, so reasonable efforts are evidenced rather than asserted.
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07
Recurring inspection programme
Quarterly and annual cycles mapped per building, with the next check scheduled before the last one closes.
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08
Portfolio reporting
Board, regulator and insurer reporting produced from the register, not assembled by hand.
Sounds good. Can these people actually do it?
A fair question. Here is what stands behind every inspection.
- FDIS-certified inspectorsInspections carried out by certified fire door inspectors, with the certificate number printed on the report.
- A documented methodologyThe same inspection process on every door: gaps, seals, hinges, closers, glazing, signage and certification.
- Fully insuredPublic liability and professional indemnity insurance in place, evidence available on request.
- Photographic reportingA photograph of every door, dated and filed against that door, not a representative sample.
- Digital documentationA register you hold, in a format you can search, share and hand over.
- Clear defect categorisationRed, amber and green ratings with a plain-English note on what is wrong and what it needs.
Getting started takes three steps.
Your team doesn't need to build the system. We do.
Send us your portfolio
Your stock list with building heights and door counts, or whatever you hold today. We will work from your existing register if you have one.
We build the inspection programme
We map each building to its cycle, agree phasing and volumes, and set the schedule against your reporting dates.
We inspect and report
Inspections run to the agreed programme and the register updates as they complete, so the portfolio view is never out of date.
We guarantee the part we control.
Our Reporting Guarantee
If your agreed inspection report isn't delivered within 5 working days of the completed inspection, we provide that report at no charge.
And if we miss an agreed inspection date through an error on our side, we reschedule it at no additional charge.
Questions We Get Asked
We already have contractors in place regionally.
Can you handle the volume?
What happens when residents refuse access?
Do you handle the repairs?
Can we get the data out?
Do you cover our area?
The people we work with.
Want one inspection programme across the whole portfolio?
Send us your stock list and we'll show you how the programme, the register and the reporting would work across it.
No obligation. No commitment.